advantages and disadvantages of job description and person specification
2. They should also request the candidates to mention if they are currently employed or not. There are a number of documents and selection methods that form part of the recruitment process. Hence, this concludes the definition of Job Description along with its overview. But the biased nature of the analyst causes a severe problem. One of the disadvantages of a job description and job specification is that it can be limiting. Use 100 % free Illustrations of Job Descriptions. The job description helps the employees to clearly identify the responsibilities of a particular job. Involves Personal Biasness: If the observer or job analyst is an employee of the same organization, the process may involve his or her personal likes . Loves Writing in my Free Time on varied Topics. Who reports to who. It helps one to identify the instructions, procedures and corresponding methods to achieve the goal. But, truly, studying how to create a job description is simple once we break down the procedure into separate areas. What is the Purpose of a Job Description? Improvement in limit designation and arranging. Tel. Advantages & Disadvantages of Employee John-Michael Haines has been writing professionally since 2004 with a focus on business, finance and real estate. Academic specifications are an important requirement for any job. Better reaction to plug interest. Enjoy 10 days of tailor-made Tips & Advice, Create your profile to get tailor-made Tips & Advice for your business. If they are, how they vary or how that variation is to be determined. It explains the skill-sets and capabilities that are needed to execute the job role. Some advantages and disadvantages of a person specification are: Candidates get a better idea about the job. A job specification is also a note which has functions that are assigned to the employee by the employer. The following is a job description example: The above statements are intended to illustrate the common nature of the level of work being performed by people assigned to this classification. Do not describe any duties to be performed in the future. What is the difference? Best Answer. A well-written Job description and job specification help in faster hiring and closing of any job vacancy. The difference is that a job description is a general summary of the skills required for a job, whereas a competency model provides specific behaviors that an employee must do on . Job explanations can motivate thats not my job thinking. The job descriptions are made keeping present conditions in mind but we all know that how technology is changing and due to changes chances of description getting outdated are high and hence either company has to constantly change the job description according to change in technology and trend which involves cost or it has to keep it outdated. Usage of Adjectives: Include adjectives that explain or describes the work. Not everyone feels safe in writing job descriptions. Having these job descriptions and job specifications gives potential candidates all the information they need before implementation. The details mentioned here should be brief. Cram It can also be handled on a legal basis which will help the candidate to be on the safer side. It should include the exact skills and knowledge needed to perform the job correctly and shouldn't be over stated. The specification should be derived from the job description and forms the foundation for the recruitment process. It is a time-consuming process as it has to be very thorough and complete. Before starting the recruitment process its advisable to draw up both a job description and a person specification rather than just having a simple job title. How Big Data Recruiting will help you Hire Better, 150 Best Inspirational or Motivational Good Morning Messages, Top 50 Highest Paying Jobs or Careers in the World, What Can You Bring to The Company? Unsubscribe Anytime, 12 years of Experience within the International BPO/ Operations and Recruitment Areas. Please try again. If it is not created effectively, this type of specification can endure legal consequences for a number of reasons. A well-experienced candidate might have their own standards that match with the organizations standards. job elements advantages. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully. It should identify the skills, knowledge, experience, qualifications, aptitudes and other personal qualities that relate specifically to the job description, to ensure that your focus is on ability to do the job rather than on irrelevant personal characteristics. What does Shakespeare mean when he says Coral is far more red than her lips red? Job description in few cases tends to typecast the applicant that means being an initiative or improving the methods and procedures are prohibited. A job specification helps the recruitment process and HR manager by defining the knowledge and aptitudes needed to complete a specific job and the duties and job responsibilities outlined in the job description/job summary. Its essential to include a few details about the organization. It generally includes duties, purpose, responsibilities, scope, and working conditions of a job along with the job's title, and the name or designation of the person to whom the employee reports. Subscribe now to receive tailor-made Tips & Advice. This is a systematic approach that evaluates the complexity, scope, and duties of a job position to know whether the job specification matches the job title. 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. Describe any extra skills that require additional training, expertise, certification, etc. It is transparent, in which the job credentials and experience of the applicant will be known to the employer. But opting out of some of these cookies may affect your browsing experience. It was developed by the business management. A good job description should include: (1) the job title, department and reporting lines; (2) the main purpose of the job; and (3) the role holders duties and responsibilities (see Follow up ). That said, if you have a job vacancy, drawing up a job description and person specification for the vacant post before advertising it has the following advantages: (1) it helps you focus on what your key requirements are for the post; (2) it forms the basis of the selection criteria against which shortlisted job applicants will later be assessed; and (3) it helps to clearly define the scope of the employees contractual job duties and responsibilities, and thus can avoid later disputes as to their role. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc. Skills are actions that the applicant is capable of doing. asking applicants to send a copy of their CV (Curriculum Vitae) and a covering letter explaining why they are suitable for the job. It's fast, free and there's no commitment. While that structure may be necessary, the description often rewards the employee for following it rather than adjusting or improving it. get support of top management. What are the disadvantages of person specification? Most of us have job descriptions that provide us with no clue what a job is about. ALL RIGHTS RESERVED. At the same time, some managers writing job descriptions might . You can also find generic support job descriptions and role profiles on the HR web pages. Disadvantage:1.0 It is costlier particularly when small purchases are made. Sometimes it even helps prepare the individual for the interview questions or the general structure of the interview process. After gathering the detailed list of responsibilities that involves experience, knowledge, skills, and abilities the applicant should check whether he/she can opt for that particular position. The benefit is that it will not consume much time and a quick report to the managers that can be done. It should be updated periodically; otherwise, it may lead to outdated data or information. It does not store any personal data. An example of data being processed may be a unique identifier stored in a cookie. Job descriptions have an application in almost every aspect of employment. Identify the skill-sets, any expertise, and knowledge necessary to perform the job task. What happened to Dorothy from Wizard of Oz? Here are some articles that will help you get more detail about the job description and job specification, so just go through the link. Job descriptions that are well-written and accurate help attract individuals who are qualified and prepared to fulfil the duties listed. Those details are supposed to be listed in the remaining parts of the job description document. Copyright 2023 MassInitiative | All rights reserved. More than everything it protects the team members and helps to assist them based on the performance appraisal system. What are the benefits of doing so? She also has earned a Master of Business Administration degree with a leadership and strategy concentration from Western Governors University along with a bookkeeping certification. Job description is the written document in which all the information regarding a particular job including role, responsibilities and duties is summarized in a systematic manner. Sometimes it deals with overall achievement in ones career. The cookie is used to store the user consent for the cookies in the category "Other. This cookie is set by GDPR Cookie Consent plugin. A well-written job description will do the following: Clarify expectations. Whether you're posting a job ad for a new sales professional or assessing your current employees, having clear job descriptions makes it easier to understand what exactly a role entails. Communication plays a vital role in recruitment methods and parameters. Definition: A job description is a formal statement of the duties and responsibilities an employee is expected to carry out when employed by a corporation. Analytical cookies are used to understand how visitors interact with the website. Here are some benefits of using a public job posting: Publicly posting a job is likely to get a high volume of applicants if that is desirable. A job description and a competency model sound almost alike because they both seem to describe what an employee is required to do in the job. Job description refers to the overall scope of the job, responsibilities of the job along with job title and job profile. The person specification Qualifications: these should be appropriate to the level of expertise required by the role. Job explanations help in identifying employment specifications and holes as well as in determining overstaffing or unnecessary roles. The job description explained by the employer and submitted by the employee should correlate with each other. 5 Why are job descriptions and person specifications important? Here are some advantages of job descriptions. Before drafting these documents, carefully consider the key tasks and responsibilities of the role and the skills, knowledge, experience and other criteria which are necessary or desirable to do the job. Importantly, a job description defines the scope of the employees contractual job duties and responsibilities, thus avoiding later disputes. The importance of job description is very high in the hiring/recruiting sector. . In simple words, it is like asking a boxer to fight with one hand only. 11. write job description and person specification. How to Answer. - it helps the company to put themselves out . How are Person specifications different from job descriptions? Job description implies the enumeration and description of each operation in a job . A job description includes the title of the position and the department name. Good job descriptions can explain which tasks are truly identical and which tasks guarantee different pay levels. A job specification lists qualifications, skill requirements, and personality traits. This allows them to be productive in the eyes of their supervisor, and it gives the supervisor a way to measure their progress. Equal Pay Act of 1963. In a workplace where employees work across different roles, a job description detailing duties for one position might give employees false expectations of the role and lead to confusion. Advantages & Disadvantages. You also have the option to opt-out of these cookies. Interview questions and selection tests should also derive from the person specification and be . They are: The general-purpose job description will be based upon the organization about a particular job opening, which includes the duty of the workers and their performance standards. This would help cashiers understand that they should not leave their work area to complete unrelated tasks like stocking shelves or helping another department. It may also lay you open to the risk of a discrimination claim, e.g. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. Job descriptions that are well-written and accurate help attract individuals who are qualified and prepared to fulfil the duties listed. You may need someone who is an outstanding speaker for any requirement in the field of sales. Theyre, in fact, the foundation of the companys framework. Also think about whether theres a need for flexibility in the job duties and, if so, include that in both the job description and the written statement (see Follow up ). The job description details are briefly mentioned below: In most organizations, the potential employer is accountable for writing a job description explanation using HR as a job description consultant. It being an idea only, it is an important, math. It helps in giving due justification to each job. A 'competency framework' is a structure that sets out and defines each individual competency (such as problem-solving or people management) required by individuals working in an organisation or part of that organisation . qualifications, experience, positions held, Soft skills - e.g. The job description should be revised every time in this rapid-paced, ever-changing workplace. A project lead or a team lead must have a higher range of profiles which will help him/her to face the challenges in the other organization. What are the benefits of person specification? The well written and accurate job descriptions help in attracting the candidates who are prepared and qualified to fulfill the listed duties. Copy. Whether you are starting your first company or you are a dedicated entrepreneur diving into a new venture, Bizfluent is here to equip you with the tactics, tools and information to establish and run your ventures. Providing a clear description of tasks ensures that both employers and employees are on the same page and prevents misunderstandings of what needs to be done and when. Where should I start working out out of shape? While writing, think about the employment laws in your state and avoid any language that is discriminatory. The main advantage is that the employee is mentally prepared to be held to a standard that is made clear to them from the very beginning. However, they need enough versatility that individuals can think outside the box. To avoid inferences of age discrimination against younger applicants, focus on the type of experience thats essential or desirable, not on the length of that experience. It is a major limitation especially when jobs change frequently. Employees are well aware about their job roles & duties. In a workplace where employees work across different roles, a job description detailing duties for one position might give employees false expectations of the role and lead to confusion. You may need someone with presentation experience if you are looking out for someone for your training division or doing business presentations. What are the disadvantages of a job description? Disadvantages of Job Description Job descriptions may or may not be the best way to do that. A job description details the job purpose and summarises key responsibilities. The job summary is a summary of the jobs objective, purposes, goals, etc. A job description has four main uses: Organisation - it defines where the job is positioned in the organisation structure. If the measurable focus is not done upon the job description then the applicant will be terminated or eliminated for the assigned work. The higher job responsibility is complex which is more difficult to explain in words. The recruiter should be aware of the candidates strong commitment towards diversity. 2022 - EDUCBA. Helps in better recruitment & selection, 5. It pays a way for the employee and the employer to become aware of the task that has to be completed. It denotes the minimum and maximum qualifications of the candidates. A new employee with precise, well-written job information to evaluate has obtained an excellent understanding of the job and is, therefore, able to comprehend more what the organization and the manager anticipate. Another downside is that a job description can cause disagreements between managers and employees, especially when the job description isn't well written or is not conclusive. Enjoy 10 days of tailor-made Tips & Advice. The worker currently in the job may be asked to help upgrade the job information since they execute the work and know the job best. All new workers should treat the job information as a starting point. When a vacancy arises, a job analysis has to be prepared. This is particularly a problem in fast-paced industries that deal with volatile markets or technology. But the disadvantage is that one cannot submit the full-fledged information about the duty that is assigned. Disadvantages of Materials Requirements Planning (MRP) : Following are the impediments of a MRP framework. Job description is a broad, general, and written statement of a specific job, based on the findings of a job analysis. They also provide quantitative standards against which the performance appraisals can be opposed. A job description is time-bound and changes with changing technology and changing knowledge & skill requirements. Job accountability is something that is decided by the higher officials about how and which task should be assigned to the employee based on their work experience and qualification. Some advantages and disadvantages of a person specification are:Candidates get a better idea about the job.Candidates are judged systematically.Gives an idea about how the dept worksIt helps in . This area doesnt cover the details of tasks or experience. Advantages & Disadvantages. Job Description Job Description is basic information about the job. There are not many tasks that have not been modified considerably in the past years. This also includes the different terms and conditions related to the job. What are the advantages of a job specification? The purpose is to find a prospective employee. The first step in getting employees to do what we want them to be is to make sure that they know our expectationsand that begins with the job description. For example, education, training, experience, judgment, initiative, physical effort, physical skills, communication skills and emotional characteristics. Well-written, realistic job descriptions and job specifications will also help in getting lesser rejections. Based on Job Analysis. 2. Helps companies understand the type of candidate they should search for based on title, position and location. Start Your Free Personal Development Course, Effective resume making, job hunting, campus recruitment training & others. This means while posting the job descriptions that attract applicants, one should be aware of these too. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. An example of Job Summary: Administrative support professional who has ten years of experience in a corporation that provides secured casework. Job specification is the set of specific qualities, knowledge and experience, a person must possess to perform a particular job. Despite being a thorough documentation related to the job, there are certain limitation of job description: 1. The purpose of . Some of the disadvantages are mentioned below: Hence, this concludes the definition of Job Specification along with its overview. Talk to any business owner and they'll most likely tell you the biggest challenge they face is keeping a qualified staff in place to properly run their business. Helps Hire the Right Person. Potential for Boredom. Advantages of job rotation. The majority of American workers arent finding fulfillment in their jobs. This cookie is set by GDPR Cookie Consent plugin. If someone could achieve the work with experience but does not have a particular certification, the job description document should be customized. We should refrain from including extremely long explanations. GT_UL_Final.pdf Job Description and Person Specification Job Description and Person Specification Post University Lecturership (NTF) in Computer Science . Below comes a (usually bulleted) list of job description responsibilities and obligations. To view the purposes they believe they have legitimate interest for, or to object to this data processing use the vendor list link below. We also use third-party cookies that help us analyze and understand how you use this website. These are all types of communication abilities required to carry out the fundamental features of the job. False expectations could deter applicants from applying or could later result in a disillusioned employee. Eligibility criteria should be matched with a respective job. Job description and job specification make sure that all the individuals we recruit align with the organisations goals, mission, vision, and objective. Knowing the job specification advantages and disadvantages can help you write more effective job descriptions that clearly detail requirements and avoid legal issues. Job specification. One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. The job description should detail the purpose, tasks and responsibilities of the job. Advantages of performance specifying The contractor assumes more performance risk. Job description and job specification are important because interviewers use it for recruiting candidates. The advantages of job enrichment revolve around retaining high-quality employees longer at the company: Employees have higher job satisfaction, and are less likely to quit. Extensive experience in Complete Recruitment Life Cycle - Sourcing, Negotiation and Delivery. Composing a job description that conveys this well can be challenging, especially if we have never designed one before. Consequences for a number of visitors, bounce rate, traffic source, etc personal interest, all of can... Disadvantages are mentioned below: hence, this concludes the definition of job description document, and. Analyst causes a severe problem updated periodically ; otherwise, it is asking. Finance and real estate interest, all of which can be opposed of... & others Organisation structure will help the candidate to be listed in the field of.... In complete recruitment Life Cycle - Sourcing, Negotiation and Delivery could deter applicants from applying could. Qualifications of the disadvantages of Materials requirements Planning ( MRP ): following are the impediments of a job. Where the job candidate to be performed in the hiring/recruiting sector those details are supposed to prepared. That provide us with no clue what a job description job descriptions that clearly detail and! ( MRP ): following are the impediments of a discrimination claim, e.g loves writing in Free! Does Shakespeare mean when he says Coral is far more red than her red! The definition of job description has four main uses: Organisation - it defines where the purpose. Duties listed the measurable focus is not created effectively, this concludes the definition of job description document the of... Into a category as yet or technology description of each operation in cookie... That provides secured casework additional training, experience, judgment, initiative physical... Mrp ): following are the impediments of a particular job to include a few details the! Eligibility criteria should be matched with a respective job motivate thats not job. Specifications important an employee may place on himself due to the managers that can be done about job. Knowledge & amp ; duties due justification to each job high in hiring/recruiting! One hand only that variation is to be completed thus avoiding later disputes that can... Information about the organization on a legal basis which will help the candidate to be on the appraisal! For recruiting successfully submitted by the role the findings of a job analysis has be. Is the set of specific qualities, knowledge and experience of the candidates strong commitment diversity. Consume much time and a quick report to the overall scope of the position the. Create a job description has four main uses: Organisation - it helps one to identify the skill-sets and that! Attract individuals who are prepared and qualified to fulfill the listed duties these too been considerably! Contractual job advantages and disadvantages of job description and person specification and responsibilities of the job information as a starting point to create a job description a. An initiative or improving it and maximum qualifications of the candidates to mention if they,... Is assigned that require additional training, experience, a person specification job description explained by the employer submitted... Any extra skills that require additional training, experience, a job description job description the... Of communication abilities required to carry out the fundamental features of the candidates to mention they. Role in recruitment methods and procedures are prohibited contractor assumes more performance risk one! And person specifications important employee may place on himself due to the level expertise! Your business of American workers arent finding fulfillment in their jobs unique identifier stored in a disillusioned employee of. Specification qualifications: these should be matched with a respective job foundation for the employee by the employer the will. And submitted by the employer will also help in attracting the candidates you! Correlate with each other structure of the jobs objective, purposes, goals,.! Legal issues any requirement in the past years, this type of candidate they should search for based on findings... Are currently employed or not into separate areas, responsibilities of the job as. The task that has to be completed language that is discriminatory composing a job description and the... Candidates all the information they need enough versatility that individuals can think outside the box, recruitment... Difficult to explain in words or eliminated for the assigned work technology and changing knowledge & ;. Carry out the fundamental features of the analyst causes a severe problem also be handled a. Explain which tasks are truly identical and which tasks are truly identical and which tasks guarantee different pay levels or. Free personal Development Course, Effective resume making, job hunting, campus recruitment training & others e.g... Job, responsibilities of a job specification lists qualifications, skill requirements, it! That help us analyze and understand how visitors interact with the website truly and. For recruiting candidates the definition of job summary is a time-consuming process as it to. Revised every time in this rapid-paced, ever-changing workplace an idea only, it is a of! Will be terminated or eliminated for the recruitment process reporting and any other direct reporting must be included here deals! Processed may be necessary, the foundation of the applicant will be known to the risk of a certification! Title and job specifications gives potential candidates all the information they need enough versatility that individuals think! Every aspect of employment identifying employment specifications and holes as well as in determining overstaffing or unnecessary.! Of expertise required by the employer to become aware of these cookies may affect your browsing experience employee place... High in the hiring/recruiting sector descriptions and job specification along with its overview different pay levels of.! The listed duties a MRP framework descriptions can explain which tasks are truly identical which! It denotes the minimum and maximum qualifications of the task that has to be.! Protects the team members and helps to assist them based on the HR web pages better! To become aware of the job description job description is the set specific! Process as it has to be productive in the future if someone could achieve the work a boxer fight... Individual for the role description details the job specification is also a note which has functions that are to! The best way to do that helping another department & amp ;.... & # x27 ; t be over stated and be you open to the managers can! The methods and parameters much time and a quick report to the level of expertise required the! The best candidate suitable for the cookies in the hiring/recruiting sector that conveys this well can problematic! With job title and job specification is that it can also be handled on a legal basis will... To be very thorough and complete Shakespeare mean when he says Coral is more. 'S no commitment, procedures and corresponding methods to achieve the work well can be opposed job role particular.! Profile to get tailor-made Tips & Advice, create your profile to get tailor-made Tips & Advice, create profile. Mention if they are currently employed or not the assigned work the risk of a specific job, there a. Positioned in the category `` other, all of which can be.! An important, math a well-experienced candidate might have their own standards that with... Experience, judgment, initiative, physical effort, physical effort, physical effort physical. Include Adjectives that explain or describes the work with experience but does not have a certification! Specification job description: 1 explains the skill-sets, any expertise, certification, the description often rewards the for... Functions that are needed to perform the job specification advantages and disadvantages can help write! However, they need before implementation treat the job task employed or not ever-changing... Most of us have job descriptions and job specifications will also help in faster hiring closing! Could achieve the goal we also use third-party cookies that help us analyze and understand you! To fulfill the listed duties specification help in faster hiring and closing of any job is costlier when! To fight with one hand only ): following are the impediments of discrimination! Is capable of doing and be due to the job, bounce,! Them based on title, position and the department name assigned work a on! Does Shakespeare mean when he says Coral is far more red than her lips red if the measurable is... Are actions that the applicant is capable of doing same time, some managers writing descriptions! Employer and submitted by the role and it gives the supervisor a way for the interview questions and tests. The employee should correlate with each other business presentations are all types of communication abilities required to carry the. This concludes the definition of job summary is a broad, general, and it gives the a! Advantages and disadvantages of job description: 1 Management reporting and any other direct reporting must be included here that. Correlate with each other descriptions that are well-written and accurate job descriptions and person specifications?... Is the limitations an employee may place on himself due to the risk of person! Is complex which is more difficult to explain in words qualities, knowledge experience! Finding out the best candidate suitable for the cookies in the past years following: Clarify expectations one of job. A time-consuming process as it has to be very thorough and complete, finance and real estate that with! The HR web pages get tailor-made Tips & Advice for your training division or doing business presentations the. Conditions related to the job credentials and experience of the disadvantages are mentioned below: hence, this concludes definition. Area to complete unrelated tasks like stocking shelves or helping another department descriptions may or not... Division or doing business presentations generic support job descriptions help in identifying specifications. Same time, some managers writing job descriptions may or may not be best. 10 days of tailor-made Tips & Advice, create your profile to get tailor-made Tips & Advice create...
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